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November 21, 2007

How to Set-Up and Use Text Messaging in Outlook 2007

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In my last article I talked about one of my favorite new features in Outlook 2007: Integrating RSS Feeds which gives you the added benefits of eliminating spam and saving you some precious time.

Today I decided to write about another one of my favorite new features in Outlook 2007: text and picture messaging – which allows you to integrate your mobile phone service into Outlook. How cool is that?

Office Outlook 2007 - Text and Picture Messaging

Just as integrating RSS feeds allows you to manage your feed content in Outlook — bringing the two services together — with Mobile Services you’re combining your mobile phone with Outlook. You can manage your contacts and correspondence from both of these media, which means you can send and receive messages from both your mobile phone and your Outlook.

Here’s what you can do with Outlook Mobile Service:

  • send a text or picture message from your Outlook
  • send an email message from your mobile phone
  • send a message both as an email message and as a text message to multiple contacts at the same time
  • receive e-mail messages and calendar appointments through your mobile phone
  • receive messages sent to your mobile phone directly in your Outlook Inbox

Besides being cool, this new Outlook feature offers many advantages.

Your mobile phone becomes completely integrated with Outlook, so that the text and picture messages that you send will be saved in your Sent Items folder along with all your sent email messages.

And the text and picture messages that you receive are sent to your Inbox, just as your email messages. You can also save unfinished text messages in your Drafts folder — just like you would save your email messages.

You also get a new address book in your Outlook that is created automatically and holds all of your mobile contact information. There’s also an AutoResolve feature that helps you find the contact information that you’re looking for when sending a mobile message.

And when you’re away from your computer, you can set up Outlook to forward emails and calendar appointments to your mobile phone, so you don’t miss a thing!

In this article I’ll walk you through the steps on:



Setting Up Your Mobile Services Account in Outlook

Before you get started, make sure you are using Microsoft Outlook 2007 and that you have your mobile phone ready.

1. Open up your Outlook, go to Tools and click on Account Settings

Outlook 2007 Text Messaging 1

2. On the first tab – which is the E-mail tab click on New:

Outlook 2007 Text Messaging 2

3. A window will come up that says Choose E-mail Services. Click Other, select Outlook Mobile Service (Text Messaging), and click Next:

Outlook 2007 Text Messaging 3

4. In the next window, you will need to enter your Account Setttings. Click on the link that says Fill in this information using Microsoft Office Online configuration and make sure that you’re connected to the Internet so that you can access the next page.

Outlook 2007 Text Messaging 4

5. Start by choosing your country/region from the first drop down menu, then choose your wireless carrier from the second drop down menu:

Outlook 2007 Text Messaging 5

Note: If you get the message below, this means your wireless provider does not offer this service in your country/region (sorry, there are only a couple that don’t, and you can get notified when the service will be available for you).

Outlook 2007 Text Messaging 6

6. If you don’t see the above message, you can move on by clicking on the SMS Link for Microsoft Office Outlook 2007:

Outlook 2007 Text Messaging 7

7. Next you will be asked to setup your Username and Password. If you have a Hotmail, MSN, Windows Live ID, or Passport account, select Yes and click Next. If you select No and you’ll go through some additional steps to create an account.

Outlook 2007 Text Messaging 8

8. Now you will be taken to the appropriate sign-in page. I have a hotmail account, so I need to enter my email address and password.

Outlook 2007 Text Messaging 9

9. After you’re signed in, you will need to enter your mobile phone number and the email address that you would like to use your Outlook Mobile Services in. Read the Terms of Service, select accept and click Next:

Outlook 2007 Text Messaging 10

10. Now make sure that your phone number is correct and check your phone to see if you’ve received a four digit text message code. If you did, select Yes and click Next:

Outlook 2007 Text Messaging 11

11. On the following page enter the four digit code you’ve received and click Next:

Outlook 2007 Text Messaging 12

12. Now check your Outlook for an email message from SMS Link Customer Service which will confirm your email address.

Outlook 2007 Text Messaging 13

13. Click on the link that you’ve received in your email message and then click Next in the box below:

Outlook 2007 Text Messaging 14

14. The next step is Outlook Configuration where all you have to do is click on the link that says Click here to involve Microsoft Office Outlook 2007, as seen below:

Outlook 2007 Text Messaging 15

15. The dialogue box from Step 1 will come up with your information already filled in — so all you have to do is put in your password and click Okay.

Outlook 2007 Text Messaging 16

16. To start using your Mobile Services you need to restart your Outlook:

Outlook 2007 Text Messaging 17

17. That’s it you’re done! On the page below click Finish to complete the set-up.

Outlook 2007 Text Messaging 18



Deleting your Mobile Services Account

If, for any reason, you need to get rid of your Mobile Services Account here’s what you need to do:

1. Open up your Outlook, go to Tools and click on Account Settings

Outlook 2007 Text Messaging 19

2. On the first tab – the E-mail tab – select the Mobile Services Account you want to delete and click Remove

Outlook 2007 Text Messaging 20

3. Click Yes to confirm and you’re done!

Outlook 2007 Text Messaging 21

Note: Whe you remove your Mobile Services account from Outlook, that does not have an effect on your wireless service account — all you’re doing is removing the option from your Outlook.



Sending a Message Via Outlook Mobile Services

Sending text or picture messages using your Mobile Services Account is easy, here’s what you need to do:

1. Click New, and scroll down to Text Message

Outlook 2007 Text Messaging 22

2. In the To line, type in the phone number of the person receiving your message or look up the phone number in your Address Book. After you’ve composed your message, click Send and you’re done!

Outlook 2007 Text Messaging 23

Note: When sending a text message you have a 160 character limit and you can preview your message on the left in the preview pane:

Outlook 2007 Text Messaging 24

3. You can also forward a message as a text message by simply clicking forward and selecting Forward as Text Message.

Outlook 2007 Text Messaging 25

Note: You can do the same with your calendar appointments or contacts from your Address book. All you have to do is right click on the item you want to forward and select Forward as Text Message.

There’s a lot more you can do with Outlook Mobile Services — this great new feature has much to offer.

I hope this information has been helpful and if you’re looking for more articles like this one, subscribe to our RSS Feed and you’ll get them sent directly to you! If you’re new to RSS see this post for more information and easy instructions.


Learn How To Accomplish More With Your Email With Outlook 2007 Training Videos!

Outlook 2007 Training

The new Outlook 2007 has more features and gives you more control — if you know how to use it. Some of the topics covered in the training include:

  • Installing and setting up your profile
  • Personalizing the Outlook 2007 Interface
  • Effectively organizing your information
  • Using resources to help you be more productive
  • Managing calendars, meetings, tasks, contacts, and more!

So if you want to take advantage of everything the new Outlook has to offer check out Train Signal’s Microsoft Outlook 2007 Training Videos!

About the Author

served as the editor-in-chief of the TrainSignal blog from 2007 - 2012. In addition to covering a variety of topics, including IT certification, training and technology news, Kasia was also responsible for the content strategy and website management at TrainSignal. You can connect with Kasia on Twitter @kasialorenc.


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